1. In general
Integrated police services (Federal Police and local police zones) attach substantial importance to the protection of privacy and process the personal data they receive or collect with the greatest care.
This policy describes how this website processes personal data in compliance with the obligation of transparency provided for by data protection legislation.
The applicable data protection legislation includes:
- Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR);
- Law of 30 July 2018 on the protection of natural persons with regard to the processing of personal data (Data Protection Law).
2. Who are we?
This website is an integrated website for both the Federal and the Local Police.
In general, the website is managed by the Federal Police, represented by the Directorate of Police Information and ICT Resources (DRI). However, certain webpages as part of specific processes are independently managed by different directorates of the Federal Police and/or local police zones.
3. What are personal data?
Personal data means any information enabling direct or indirect identification of a natural person such as a name, an address, an identification number, an IP address, a number plate, etc.
4. What type of personal data do we process?
We only collect and process personal data to inform and/or provide you with an answer when you complete an online form, subscribe to a newsletter or browse through the different pages of our website.
We process the following data on our website:
• personal identifiers (family name, first name, address, telephone number, etc.);
• electronic identifiers (IP address, cookies, etc.);
• personal details (place and date of birth, nationality, etc.);
• information concerning your interactions with us through our website, our applications, emails, etc.
5. How do we use your personal data?
This website makes it possible to carry out three types of personal data processing operations:
5.2 collection of contact details through different forms;
When you contact the police services through the website, you are asked to provide a set of personal data such as your name, address, telephone number, email address, etc.
Police services use your personal data for the purpose for which they were collected. A concrete example: if you give your name and address to comply with a request for information, those data will not be used for other purposes, nor to send you other information, such as newsletters.
NB: Emails, including messages in contact forms on the website, are stored in email archives for one year. You have the right to object to this by mentioning that you wish to have your message removed after processing of the request.
On the website itself, the data retention period is also limited to one year.
5.3 data collection for policing purposes (in the framework of administrative and/or judicial police missions).
Police services use your personal data for the purpose for which they were collected and to be able to carry out their administrative and/or judicial police missions.
Processing and retention of personal data for administrative and/or judicial purposes are governed by:
- Law on the police function;
- Law on the Integrated Police;
- Code of Criminal Procedure;
- Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data;
- Law of 30 July 2018 on the protection of natural persons with regard to the processing of personal data.
6. Retention of your personal data
In the absence of legal provisions specifying a retention period, such as those of the Law on the police function, police services shall not keep your personal data longer than necessary for the purposes for which they were collected.
To illustrate this, different retention periods are laid down in the Ministerial Circular PLP 40 on the archives of the Local Police.
7. Who has access to the personal data collected through the website?
The website manager processes the personal data collected through the website.
Personal data shall, as a rule, not be transferred to other organisations, except to comply with legal obligations or at the express request of judicial authorities.
Data may be transmitted to the authorities concerned, supervisory authorities and third parties in accordance with legal obligations, e.g. in case of suspicion and/or attempt to detect criminal offences, if users violate the conditions of use of the website or to ensure the personal data processing policy.
8. Links to websites managed by third parties
If you click on a link on this website, you will be redirected to a website that is not controlled by the Federal Police.
9. What are your rights and how to exercise them?
9.1 Rights of data subjects
Data subjects, i.e. the persons whose personal data are processed through the website, have a number of rights:
- right of information: the principle of transparency requires that police services give data subjects information in relation to the processing of personal data relating to them. The web page has been designed to meet this objective.
- right of access: data subjects have the right of access to personal data which concern them and which they provided to police services through the website.
- right to rectification: data subjects have the right to have inaccurate or incomplete personal data rectified or completed.
- right to erasure: data subjects have the right to obtain the erasure of personal data concerning them without undue delay. The right to erasure, however, is not an absolute right.
- right to withdraw consent: where personal data processing is based on consent, data subjects have the right to withdraw their consent at any time. The right to withdraw consent, however, can be restricted.
Data subjects’ rights can vary depending on the type of processing carried out through the website:
- if the processing relates to data collection for policing purposes (administrative and/or judicial police missions), data subjects only have the rights referred to in 1 to 3.
9.2 Exercise of the rights of data subjects
Requests to exercise data subjects’ rights also vary depending on the type of processing carried out through the website:
- if the processing relates to data collection for policing purposes (administrative and/or judicial police missions), requests are to be sent to the Supervisory Body for Police Information Management (COC) at the following address:
Supervisory Body for Police Information Management
Rue de Louvain 48
Website users can also contact the COC if they are dissatisfied with the answer of the police.
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with the Supervisory Body for Police Information Management and to a judicial remedy if you consider that your rights are infringed or that the processing of your personal data constitutes an infringement of data protection legislation.
11. Data security
Police services take all necessary measures to ensure security of your personal data. They ensure protection of your data against unauthorised access, unauthorised use, loss or unlawful alteration. Police services have taken appropriate technical and organisational measures to ensure security and confidentiality of your personal data.
12. Controller and DPO (data protection officer)
Any data processing carried out by the Federal Police is controlled by the Directorate of Police Information and ICT Resources (DRI) (firstname.lastname@example.org).
12.2 DPO (data protection officer)
You can send your comments or complaints about the processing of your personal data on the website to our data protection officer.
Update of this policy
This policy is subject to updates. You are therefore requested to consult it on a regular basis to be informed of any amendments.